Student Data Privacy Report

Under North Dakota State Board of Higher Education Policy 503.2 - Student Data Privacy and Security Bill of Rights, students have the rights to know what type of personal identifiable information (PII) is collected by the North Dakota University System and how this information is stored and used.

Data Policy

The SBHE, the NDUS, and NDUS institutions are committed to responsibly collecting, storing, and using the Personally Identifiable Information (PII) of students, while protecting student PII from unauthorized access or disclosure. SBHE Policy 503.2 reflects the reality that students are the owners of their PII and should control access to and distribution of their PII to the greatest extent possible, but many NDUS programs and technologies require student PII to function for the students’ benefit. This Policy outlines student rights related to the privacy and security of their educational and personal data.

What types of information do we collect?

NDUS Core Technology Services (CTS) collects, stores and shares student data only as necessary. Information and access to view a report documenting PII collected by CTS is found in the last section of this page. The report is reflective of PII elements that are covered by the above policy. The campus(es) where you are enrolled collects, stores and shares PII in systems outside of what CTS collects. 

How is this information used?

NDUS CTS uses PII in systems such email, learning management and student information to support learning and conduct business.

How is this information shared?

PII is shared with institutions in the NDUS where the student is enrolled and with vendors and contractors as needed to function for the students’ benefit.

How do I receive a detailed report of my stored information?

Current Active students: GoTo https://Tiny.NDUS.edu/studentdataprivacy, login with your NDUS credentials and multi-factor authentication to view a detailed report that outlines applications (with descriptions and benefits to students) and the PII that is collected and how it is stored and shared.

Other students: contact the NDUS HelpDesk to request the Student Data Privacy Report at: 1.866.457.6387 or NDUS.HelpDesk@NDUS.edu.

Please be prepared to provide the following information:

• Request terminology: request the Student Data Privacy Report.
• Validation information: you will be asked to verified your identification.
• Email address: provide a current email address where the report can be sent.

Who do I contact if I have questions on the information stored?

Please contact the appropriate department at your campus.  For a list of campus office contact information, please see:  Campus Contacts